Request for Proposal
General information
Company name
Complete address
Email
Contact name
Telephone
Fax
General group details
Group name
City requested
select city
Brussels
Bruges
Liege
Gent
Namur
Antwerp
Other
Dates
Arrival date
Departure date
Alternative arrival date
Alternative departure date
Kind of group
Company's Meeting
Intl Company Conference
Assisting to an Intl Congress
Team Building Purpose
Incentive Trip
Leisure Trip
Other
Number of participants
Estimated budget
Hotel accomodation
single rooms
superior single rooms
double rooms
superior double rooms
triple rooms
suite single rooms
Others
Number of suite double rooms
Meeting facilities
YES
NO
Number of participants
Days of meeting
Full day conference package
(incl. room rental, coffee-breaks & lunch)
Timing
Half day conference package
(incl. room rental, coffee-breaks & lunch)
Timing
Conference room rental only + coffee breaks
Set-up Style
"U"
Theatre
Classroom
Cabaret
Other
Are breakout-rooms needed?
YES
How many
0
1
2
3
4
5
6
7
8
9
10
BREAKOUT-ROOM 1
Days needed
Number of persons
Timing
Set-up Style
"U"
Theatre
Classroom
Cabaret
Other
Audio-Visual Material Required
Flip-chart
Screen
Overhead-Projector
LCD
Other
Comments
Meals' requests
Meal 1
Date
Timing
Nb of pax
In hotel
Out hotel
In private room
YES
NO
Gala Dinner
Date
Timing
Nb of pax
In hotel
Out hotel
In private room
YES
NO
Cocktail
YES
NO
Entertainment required
YES
NO
Comments
Excursion requests
Full day excursion
YES
NO
Meal incl.
YES
NO
Half day excursion
YES
NO
Meal incl.
YES
NO
Comments
Transfers
ARRIVAL TRANSFER
Arrival time
Flight number
From
Request Assistance
No Assistance needed
DEPARTURE TRANSFER
Departing time
Flight number
To
Request Assistance
No Assistance needed
Comments
Additional information
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